InLiquid AFTCP Policies

Art for the Cash Poor Vendor Policies

VENDOR RESPONSIBILITIES

• Vendors are responsible for being set up for the entirety of the event. There will be no early breakdowns unless there is a vendor emergency.
  
• In the event of an emergency InLiquid onsite staff must be notified so a safe breakdown and exit plan can be put together - so as not to disturb the other vendors or event attendees.
• You will be able to rent tables or chairs through InLiquid.  Tables are $20 each, and chairs are $5 each
• InLiquid does not rent pop-up tents.
• All vendors are required to have a 10’x10’ tent. The tent is to protect you and your wares from the elements. Rain and or Sun.
• Vendors are responsible for providing appropriate weights for their tents. Tents must be tied down with a minimum of 40lbs per leg.
• Approved weight types are (per leg)
  - fully filled sandweight bags
  - PVC pipe or buckets filled with concrete
  - 4x8x16” concrete blocks tied with ropes
• Not appropriate weights
  - Water jugs
  - Ballast plates
  - Loose sandbags
• This is a family-friendly event, and vendors should use discretion in how they display merchandise that might not be suitable for children
• Vendors are responsible and required to ensure that their booth is adequately staffed at all times.
• Vendors are required to ensure that they are mindful of not creating any tripping or hazardous barriers for themselves or event attendees.
• InLiquid will have volunteers who may babysit your booth for a bathroom break.
• Vendors are responsible for keeping their spaces neat during the event and removing their own trash at the end of the day.
• Vendors are responsible for collecting and remitting any sales tax and meeting any local license and permit requirements if applicable. Vendors should comply with all local, state, and federal laws.
• Vendors are expected to work cooperatively and professionally with our team, fellow vendors, booth neighbors, and customers.
• InLiquid does not assume responsibility to ensure the safety of vendor’s property. While not required, we recommend that all vendors purchase liability insurance to cover loss, damage, or injury.
• Vendors must ensure that their items and displays remain within their 10’ x 10’ tent footprint. Placing inventory only slightly beyond the tent footprint (1-2 ft) is acceptable as long as this is reviewed first with neighboring vendors.

CANCELLATIONS & WEATHER POLICY:

Participation fees are due in full 7 days after notification of participation acceptance. If a vendor needs to cancel for any reason, a 50% refund is available up to one month before the event.

Participating vendors should be prepared for inclement weather. Art for the Cash Poor is a rain-or-shine event that will only be canceled in severe or dangerous weather. We aim not to put you, the attendees, our volunteers, or our staff in harm’s way.  

InLiquid monitors the weather through various weather apps and programs, including the National Weather Service. Any weather-related decisions will be made no later than noon the day before the event. In the case of a severe/dangerous weather cancellation, a 50% refund of fees will be issued.  

Inliquid has no control over the weather, and forecasts are not guaranteed. Vendors accept the risks associated with the weather, including, but not limited to, lost fees, wet artwork, or lower sales/customer attendance.

• If a vendor decides not to attend due to weather concerns and the event is still being held, there are no refunds. While we would never force a vendor to attend, we expect vendors who apply to be prepared and able to participate in outdoor weather conditions, including precipitation, wind, and sun.
• All cancellations by a vendor must be emailed in advance (or texted to the appropriate contact if the cancellation is on the day of the event) so we can adjust the onsite layout. A “no show” will impact future acceptance.
• We will follow any relevant guidelines related to Covid-19 safety (e.g. masking or distancing requirements) as stated by the CDC and state regulations.