Administrative Assistant Position – John Pomp Studios

Ongoing Opportunity

One of “Philly’s 100″ fastest growing companies for 2013, 2014 & 2015 is seeking an administrative assistant. We are a luxury handcrafted furniture & lighting co. with a focus on meticulous design. We offer a fast paced, charged, creative environment and are looking for a highly organized and knowledgeable admin with experience. Full time position available immediately.

Job Responsibilities include:
Answer/direct incoming calls
Respond to client inquiries via email and phone
Take and deliver messages accordingly
Intake and distribute mail as necessary
Greet visitors and clients
Intake and process project orders
Follow up with clients weekly on projects for approvals or additional information
Update/maintain an organized record of digital databases
Organize and maintain sample library, sample returns
Provide general support to operations manager/creative director

Coordinate and schedule weekly shipments with various freight carriers (international and domestic) and process detailed shipping documents

Maintain office supplies
Follow up with vendors and assist production team with scheduling of deliveries
Weekly ordering for the production departments
Research competitive pricing for orders
Maintain detailed records of vendors and consumables

Ideal candidate:
2+ years experience in administrative field
Meticulous organization skills a must
Experience with bookkeeping a plus
Must be computer savvy (preferably mac) and proficient in QuickBooks, Microsoft Word, Excel
Ability to multi-task, work independently and collaboratively with small team
Photoshop, Illustrator a plus
Arts/crafts background a plus
Creative problem solver
Positive attitude

Salary position with benefits commensurate with experience.

Send application to

Charlotte A. Schatz

See Charlotte A. Schatz's full Portfolio