Employment Opportunity at Mural Arts! – Assistant to the Executive Director

Employment Opportunity at Mural Arts! – Assistant to the Executive Director

This Deadline Expired: Monday, May 31, 2021

The City of Philadelphia Mural Arts Program unites artists and communities through a collaborative process, rooted in the traditions of mural-making, to create art that transforms public spaces and individual lives. Since its inception in 1984, Mural Arts has created more than 3,000 community driven murals and provided thousands of under-served youth and adults with award-winning arts education programming.

Essential Responsibilities

·         Excellent calendar management skills, requiring interaction with both internal and external executives and assistants, as well as consultants to coordinate a variety of complex meetings and appointments. Maintain recurring meetings, reschedule as directed, and communicate changes in a timely manner. Distribute email confirmations and reminders to participants in advance of the meeting. 

·         Answer phones and take clear and comprehensive messages. Route and screen all phone, voice mail and email messages for the Executive Director.

·         Experience drafting written correspondence at the senior level.

·         Process corporate card transactions for Executive Director and track Executive Director’s expense/receipts; timely submission to the finance department. 

·         Assist management with the creation of PowerPoint presentations for a variety of audiences.

·         Manage travel arrangements, including flight, hotels, reservations, etc.

·         Prioritize and manage multiple assignments simultaneously and follow through on issues in a timely manner.

·         Maintain good working relationships and collaborate with departments to ensure the flow of information.

·         Submit timesheets.

·         Excellent time management skills with a proven ability to meet deadlines.

·         Ability to type a minimum of 50 words a minute.

Qualifications include:

·         At least three years of administrative assistant at the executive level.

·         Strong organization skills, excellent written and oral communication skills.

·         Effective interpersonal skills to successfully interact with colleagues at Mural Arts, the City of Philadelphia, arts community, consultants, funders and the general public with diverse cultures and backgrounds.

·         Skilled in analyzing information, situations, practices and procedures to solve or define problems.

·         Experienced in complex and comfortable scheduling, travel, meeting and event planning.

·         Time and stress management skills.

·         Maintain and understand issues of confidentiality.

·         Strong knowledge of MS Office, including Word, Excel, and PowerPoint.

·         Strong knowledge of Google Workspace, including calendar, docs, sheets, etc.

·         Ability to work occasional nights and weekends.

Education and Experience

·         Bachelor’s degree in Business Administration or related field preferred.

·         At least four years of related experience required.

Physical Requirements 

·         Prolonged periods sitting at a desk and working on a computer.

·         Must be able to lift up to 15 pounds at times.

Salary:

For further information on the City of Philadelphia Mural Arts Program, please visit www.muralarts.org.

To Apply:

Please submit your resume and cover letter to Alyse.Bernstein@muralarts.org specifying you are applying for the position of “Assistant to the Executive Director”. Resumes will be reviewed as they are submitted.

Deadline to apply: May 31, 2021.

No phone calls please.

Danielle Cartier
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