Exhibitions and Administrative Coordinator – Da Vinci Art Alliance

Ongoing Opportunity

Exhibitions and Administrative Coordinator
Da Vinci Art Alliance seeks an organized, nimble and dynamic Exhibitions and Administrative Coordinator to support the daily operations of the organization. This part-time position (20 hours weekly) will be supervised by the Executive Director and will report to Da Vinci Art Alliance’s Board of Directors. This position will cover a wide array of administrative duties with a focus on coordinating monthly exhibitions and general administrative support.

Essential duties and responsibilities:

Coordinating all monthly exhibitions (juried, member, open call, rentals). Assisting Exhibition Chair in planning of the daily and yearly exhibition schedule in collaboration with the Executive Director.
Design and install member’s exhibition in gallery space, with assistance from the Board of Directors and DVAA Members. Maintain gallery and pedestals in good order.
Create labels and signage for DVAA sponsored exhibitions, as well as exhibition prospectus or entry forms. Coordinate drop off and pick up dates for artworks, gallery sitting, special events.
Communicate with exhibiting artists or groups to help organize exhibitions and special events for the gallery space.
Produce DVAA sponsored exhibition receptions and refreshments with help from ED and Board of Directors.
Assist with promoting and marketing DVAA exhibitions and programs.
Must attend meetings and work with the Programing and Exhibitions Committee as needed so as to assist them in the coordination and implementation of events and exhibitions taking place at the DVAA.
General office management – maintaining supplies, establishing systems, responding to inquiries, filling, managing interns, updating calendar, printing and processing membership forms.
Graphic design for DVAA programs and exhibitions.
Copyediting and drafting email and social media campaigns.
Other administrative tasks as assigned by ED.
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