Heat Capture Community Engagement Coordinator

Heat Capture Community Engagement Coordinator

This Deadline Expired: Friday, March 13, 2020

“Heat Capture” Community Engagement Coordinator Length of Opportunity: 2 Years | Time: 18-20 hours per week | Project Salary $38,000 

Heat Capture is a collaborative project between The Trust for Public Land, residents in three Philadelphia neighborhoods, and artist, Eve Mosher. This project will deeply engage artists and residents to 1) learn about the experiences of residents living in neighborhoods with high levels or urban heat, 2) reflect and amplify those experiences through artistic intervention, and 3) encourage changes in policy and services to address the negative impacts of urban heat. By working with artists and residents, they will connect broad climate science with lived experiences of environmental change at the neighborhood level. 

The Community Organizer will assist the project leads with a variety of community engagement activities during the 2 year project. Centering the work on three neighborhoods, the Community Organizer will be responsible for facilitating and supporting a range of outreach, empowerment, and stewardship activities during both community engagement and after project completion. The Community Organizer will also work to support advisory groups, steering committees, or similar, in the project’s three neighborhoods where none currently exist, oversee and enrich the activities of community groups already present. The Community Organizer will contract with and report to Eve Mosher, maintaining communication with Trust for Public Land and multiple project partners. 

Responsibilities or Lists of Tasks: 

1. Community Outreach and Organizing 

● Identify and engage with community organizations and stakeholders in the three neighborhoods of Grays Ferry in South Philadelphia, South Philadelphia East and Fairhill in North Philadelphia 

● Develop outreach and educational materials in conjunction with project leads (fliers, newsletters, emails, social media alerts, etc) 

● Implement, as needed, organizing activities such as but not limited to door-to-door outreach, tabling at events, attending and presenting/speaking at community meetings. 

● Build the capacity of existing community groups to properly respond to/address the impacts of urban heat in their neighborhoods and create new stewardship groups via neighborhood based engagement strategies. 

● Generate and maintain community contact lists 

● Work directly with community members and the artists to strengthen their connection with their neighbors around the project goals and to foster community empowerment 

2. Workshop and Meeting Preparations and Facilitation 

Organize meeting logistics including identifying meeting locations, securing refreshments, childcare, transportation and material preparation in conjunction with project leads 

Conduct phone calls to alert community members to upcoming meetings 

Facilitate community meetings as needed 

Ensure appropriate translation for outreach materials and at community meetings and events 

Co-create outreach plan with project leads for upcoming meetings 

Assemble and gather materials for future meetings 

Develop a method to collect and record community feedback during workshops or meetings 

3. Community Feedback Documentation 

Work with project leads to help collate and compile community feedback and project priorities 

Collaborate with project leads to document meetings and events for proposals and reports 

Assist project leads with any other documentation related to outreach activities 

4. Project Administration 

Assist contracted artists with space requirements, material needs, and production support 

Provide timely communication to project leads on opportunities and challenges as they arise 

Work with lead team to manage timelines and budgets as needed 

Provide other general administration and program support 

This position will require working ‘off-hours’ including weekend and evening meetings and events as well. Position can be based out of The Trust for Public Land Philadelphia office but candidate will be out in the field in the project neighborhoods of Grays Ferry in South Philadelphia, South Philadelphia East, and Fairhill in North Philadelphia. Project funds are available for transportation for meetings and outreach. 

Qualifications: 

● Demonstrated ability to build trust among community members 

● Genuine interest in creating a space for community residents to actively engage with the project goals 

● Ability to understand, communicate with and effectively interact with people across cultures 

● Possess a positive attitude towards cultural differences and understanding of environmental justice issues in urban communities 

● Organized and detail-oriented 

● Ability to write an effective, persuasive email and summarize meetings 

● Ability to communicate the message of the project 

● Familiarity with computer programs such as Adobe Creative Suite, PowerPoint or others useful in creating fliers and door hangers 

● Familiarity with working in Google Drive and GSuite as a means to effectively collaborate 

● Availability to work evenings and weekends when necessary 

● Able to work independently with a list of tasks and as a part of a team and support the framework of the Heat Capture project to ensure successful project implementation 

● Fluency in Spanish or other languages (both written and oral) besides English is a plus 

ANTICIPATED PROJECT SCHEDULE 

Phase 1 Collaborative Design Phase 

Stage 1 – March 2020: Start of Services 

April 16 – Kickoff meeting with Steering Committee, Advisory Committee and other selected Artists 

April 18 – Community engagement planning with Steering Committee and selected Artists 

May – September 2020: Community Engagement and Project Exploration 

Stage 2 – September – October 2020: Community Design Proposal Support 

Phase 2 Installation 

Stage 1 – November 2020-April 2021: Project Design and Production 

Stage 2 – Spring/Summer/Fall 2021: Project Implementation 

Stage 3 – Fall 2021: Citywide Creative Campaign 

Phase 3 Stewardship and Assessment 

Stage 1 – Fall 2021 Development of project stewardship plan 

Stage 2 – January-June 2022: Project Review and Feedback Process 

PROJECT SCOPE 

The Community Organizer will contract with and report to Eve Mosher, maintaining communication with The Trust for Public Land and multiple project partners. The Community Organizer will perform all Services with skill and care described in this proposal to achieve the successful completion of the related community engagement work. This includes assisting with a variety of community engagement activities; overseeing and executing a range of outreach, empowerment, and stewardship activities during both community engagement and after project completion; and, supporting advisory groups, steering committees, or similar, in the project’s three neighborhoods where none currently exist, oversee and enrich the activities of community groups already present. 

Extent of Scope 

The Services will be delivered in three (3) Phases as follows: 

· Phase 1 – Collaborative Design 

· Phase 2 – Installation 

· Phase 3 – Sharing and Assessment 

Phase 1 – Collaborative Design, Scope of Services 

· Assist project leads with planning for community engagement programs in project’s 3 neighborhoods 

· Support outreach to community groups, stakeholders, and other civic organizations about engagement programs via door-to-door visits, attending neighborhood meetings, e-mail distribution, and social media 

· Document and record detailed feedback from engagement programs in organized format for project team 

· Collaborate with lead artists to develop and distribute evaluation surveys to community participants 

· Co-design additional creative methods of listening and storytelling 

· Support lead artist in citywide creative campaign, utilizing lessons learned from community engagement projects 

Phase 1 – Collaborative Design, Deliverables 

· Agenda, facilitation plan, and feedback notes from community engagement programs 

· Methods used to engage residents, community groups, and stakeholders 

· Compilation of survey responses and evaluation of findings 

· Compilation of drawings, photos, recordings, video footage, flipchart notes, etc. from community engagement programs as documentation to advance plans for city wide campaign 

· Plan for engaging more community stakeholders in project goals 

· Citywide creative campaign and engagement strategy 

Phase 2 – Installation, Scope of Services 

· Work with community organizations and stakeholder groups to advertise neighborhood installations of art work 

· Co-design and facilitate with project leads neighborhood events to celebrate art installations in 3 neighborhoods 

· Establish relationships with other community groups across the city to link with project neighborhoods on creative campaign 

· Document lessons learned from community engagement programs to improve future outreach and coordination 

Phase 2 – Installation, Deliverables 

· Advertisements (digital and printed) for neighborhood art installations 

· Neighborhood events (minimum of 3) 

· Notes from community engagement programs 

· Engagement plan for citywide creative campaign 

· Citywide creative campaign Action Plan 

Phase 3 – Sharing and Assessment, Scope of Services 

· Co-design additional engagement situations in 3 neighborhoods to build local stewardship capacity 

· Provide recommendations for ongoing community engagement at the citywide level based on identified opportunities from engagement programs 

· Provide adequate notes and feedback from community programs for inclusion in project summary reports 

· Document and record community feedback from 3 neighborhoods for improved engagement on future art installations 

Phase 3 – Sharing and Assessment, Deliverables 

· Community-led stewardship groups in 3 neighborhoods 

· Compilation of drawings, photos, recordings, video footage, notes, etc. from neighborhood events and community meetings 

· Recommendations for ongoing engagement at citywide level 

¬FEE SCHEDULE 

Phase SUMMARY OF COSTS BY PHASE TOTAL 

1 Collaborative Design 

Stage 1 $10,483 

Stage 2 $5,241 

2 Installation 

Stage 1 $2,621 

Stage 2 $7,862 

Stage 3 $3,931 

3 Sharing and Assessment $7,862 

TOTAL FEE $38,000 

PAYMENTS 

Community Organizer may invoice at the completion of each stage of each phase. 

Interested candidates shall email a cover letter and resume to: Eve Mosher eve@evemosher.com 

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