Opportunity at Mural Arts! – Monument Lab Events Coordinator

This Deadline Expired: Wednesday, August 9, 2017

Monument Lab, coming to Philadelphia in fall 2017, is a public art and history project produced by Mural Arts Philadelphia. The project, taking place over nine weeks between September 16th – November 19th, challenges people to join a citywide conversation about history, memory, and our collective future. A guiding, central question—What is an appropriate monument for the current city of Philadelphia?—will be posed to 21 of the most dynamic contemporary artists working in Philadelphia and around the world today, selected by curators Paul Farber and Ken Lum. Temporary monuments conceived by the artists will appear in public spaces across the city, accompanied by interactive pop-up “laboratories” for creative conversations and research collected by youth art guides. In addition,

Throughout the course of Monument Lab, Mural Arts Philadelphia will produce a robust calendar of public programs, meant to promote dialogue around these projects and the many subject areas that the participating artists will tackle in their work. From panels to parties, tours to talks, there will be many ways for the public to participate—plus, each of the main sites will host its own weekend event, featuring programming created with the artists and neighborhood partners.

Mural Arts is seeking an Events Coordinator to manage the logistics and execution of nine (9) Monument Lab Saturday events and (9) Monument Lab Wednesday “citywide” events, at PAFA, University of the Arts, and other local cultural institutions. These events will take place between September 13th – November 15th. In addition, the Event Coordinator will support Mural Arts events staff with the logistics and execution of a Monument Lab October 6 First Friday party, a.k.a. “Promument.”

The ideal candidate for this position will possess a significant amount of experience with event planning and execution. This will include proven abilities to work with multiple outside vendors; to delegate responsibilities and tasks as necessary; to manage and prep event volunteers; and to maintain, update, and report on logistical information about various events and event participants in a highly organized and efficient manner. • The ideal candidate is a committed problem solver with an ability to anticipate problems and proactively resolve them, and a proven and tested collaborator.

The Monument Lab Events Coordinator will work directly with Mural Arts Philadelphia’s Director of Communications and Public Programs & Events Manager (Communications Staff) with input from Monument Lab project managers and the project’s curatorial team. Essential responsibilities include, but are not limited to the following:
EVENTS COORDINATOR JOB DUTIES
· Planning and implementing the logistics, flow, and delegation of duties for Saturday Monument Lab public events, featuring elements including but not limited to music, refreshments, performances, artist talks, community tabling, and other experiential art-based activities.
· Planning and implementing the logistics, flow, and delegation of duties for Wednesday Monument Lab “citywide” events, featuring elements including but not limited to artist talks, presentations, and performances.
· Being present at all Monument Lab events taking place between September 13th – November 15th.
· Serving as point person for vendors associated with all events and working with Communications staff, as well as Monument Lab project managers, to identify and secure said vendors.
· Managing event volunteers and delegating responsibilities, and assisting with advance training of volunteers.
· Maintaining well-organized records of logistical information regarding event speakers and participants, venue needs, refreshments, etc., and providing event briefs prior to each event for all participants.
· Working with Communications staff to ensure all events are well – branded (with Monument Lab and Mural Arts signage and collateral).
· Availability from late – August to mid-September for training, orientation, and pre-planning for fall calendar.
· Availability for debrief after the end of Monument Lab.

EVENTS COORDINATOR SKILLS AND QUALIFICATIONS

Minimum of three years of experience with event management or highly detail-oriented project management, ideally with a focus in arts and culture.
Experience working with outside vendors and contractors in a number of related areas (live performers, venues, catering, etc.) is preferred.
Driver’s license and access to a vehicle is required.
Strong familiarity with and work experiences in the City of Philadelphia is required.
Familiarity with the City’s Office of Special Events’ services and the Health Departments’ temporary food service requirements is preferred.

SATURDAY EVENT LOCATIONS

City Hall, Norris Square, Penn Treaty Park, Franklin Square, Malcolm X Park, Rittenhouse Square, Marconi Plaza, Washington Square, and Vernon Park.

WEDNESDAY EVENT LOCATIONS

Pennsylvania Academy of the Fine Arts, University of the Arts, Logan Circle, WHYY

HOURS AND COMPENSATION

August 23 – November 15, 2017 (12 weeks), with orientation in late August/early September, prior to the start of the events schedule.

The Events Coordinator will receive a $15,000 stipend, paid in three $5,000 installments.

HOW TO APPLY
Interviews will be held between August 14th – 17th. If interested in this position, please send a resume and cover letter to events@muralarts.org with “Monument Lab Events Coordinator” in the subject line.

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