Airtable: The Medium of Choice for Building Your Art Fair

Art for the Cash Poor is InLiquid’s annual summer event, and every year we have the same series of tools that we need to coordinate. This year, we have been really invested in updating our systems and how we work with our vendors, our review process, and coordinating with in-office and out-of-office employees, and we found Airtable.

Previously, we have needed to use several redundant systems for coordinating:

We have been able to simplify our forms and review systems by using the embedded forms to collect applications directly into Airtable, where all of our employees and event staff can instantly see who has applied and what sponsorships are confirmed. For us, this is a significant timesaver as we no longer have to work with a collection of email chains and anyone who answers the phone has access to the most current information.

Now here’s where we started finding out how we can use Airtable to do things better:

Customized Views for Review, & Planning:

Our event actually has four events for which we need to coordinate vendors. In response, we created review views for every event. We can see at a glance what vendors are available for our Press Preview, Kickoff, Saturday, and Sunday events, and all of these lists are updating on the fly, letting the team know exactly where we stand for each event.

Views simplify table & chair rentals:

Our table rental numbers and charges are instantly compiled into a single view list. What’s more impressive is that we can use the views and filters features to show us exactly how many tables, chairs, and electricity requests we have for each day, which will cut down a significant task right when we are hitting the event-week crunch. And that same list will be updated with booth assignments when we do our reviews, so our entire staff will already know what vendors need on which day.

Coordinating with out-of-office employees:

We have a few employees that work primarily out of the office. Using Airtable we are able to give those employees access to all of the information that used to be locked to our internal network. With the public displays, we can create custom views to share with media contacts and known collectors instantly, or with collaborators that don’t need editing access.

Public Forms = Less Redundant work:

Previously, the way our forms were set up required us to merge them into another database or file system to make use of collected information. Airtable’s public forms eliminated that step entirely.

While it is only one cog in the process of running an art fair, Airtable is proving to be a substantial tool for us.

Andrew Chalfen's colorful abstract-geometric paintings, drawings, and mixed-media pieces are dense, vibrant worlds of precisely rendered patterning, suggestive of aerial views, cartography, architectural renderings, psychedelia musical notation, urban-like densities, circuitry and digital life. His process is a mixture of focused intentionality and generative randomization strategies.
Andrew Chalfen
Andrew Chalfen

Andrew Chalfen's colorful abstract-geometric paintings, drawings, and mixed-media pieces are dense, vibrant worlds of precisely…

Andrew Chalfen's colorful abstract-geometric paintings, drawings, and mixed-media pieces are dense, vibrant worlds of precisely rendered patterning, suggestive of aerial views, cartography, architectural…

Andrew Chalfen's colorful abstract-geometric paintings, drawings, and mixed-media pieces are dense, vibrant worlds of precisely rendered patterning, suggestive of aerial views, cartography, architectural renderings, psychedelia…

Eric Toscano's work is the result of an instinctual reaction to materials through using appropriated images, found objects, and nontraditional media juxtaposed in a way that resonate an ongoing inner dialogue.
Eric Toscano
Eric Toscano

Eric Toscano's work is the result of an instinctual reaction to materials through using appropriated images, found objects,…

Eric Toscano's work is the result of an instinctual reaction to materials through using appropriated images, found objects, and nontraditional media juxtaposed in a way that resonate an ongoing inner…

Eric Toscano's work is the result of an instinctual reaction to materials through using appropriated images, found objects, and nontraditional media juxtaposed in a way that resonate an ongoing inner dialogue.…

I am a pure painter and until recently a designer, director, sculptor, and printmaker. All of these have helped guide my decisions as a painter from my early conceptual installations to my forays into esoteric knowledge as a director. It can take a very long time to gain the technique and exquisite craftsmanship that an artist needs.
Robert Solomon
Robert Solomon

I am a pure painter and until recently a designer, director, sculptor, and printmaker. All of these have helped guide my…

I am a pure painter and until recently a designer, director, sculptor, and printmaker. All of these have helped guide my decisions as a painter from my early conceptual installations to my forays into…

I am a pure painter and until recently a designer, director, sculptor, and printmaker. All of these have helped guide my decisions as a painter from my early conceptual installations to my forays into esoteric knowledge as…

Nancy Freeman Tabas, like French Impressionist Master Claude Monet appears to explore the same motif under different conditions of light and or seasons.
Nancy Freeman Tabas
Nancy Freeman Tabas

Nancy Freeman Tabas, like French Impressionist Master Claude Monet appears to explore the same motif under different conditions…

Nancy Freeman Tabas, like French Impressionist Master Claude Monet appears to explore the same motif under different conditions of light and or seasons.…

Nancy Freeman Tabas, like French Impressionist Master Claude Monet appears to explore the same motif under different conditions of light and or seasons.…

Matina Marki Tillman is a born and raised Greek, currently living in Connecticut.  Her culture combined with her university background in Greek Medieval and Modern Literature and Poetry has been a constant source of inspiration for her lifelong interest in drawing the human.
Matina Marki Tillman
Matina Marki Tillman

Matina Marki Tillman is a born and raised Greek, currently living in Connecticut. Her culture combined with her university…

Matina Marki Tillman is a born and raised Greek, currently living in Connecticut. Her culture combined with her university background in Greek Medieval and Modern Literature and Poetry has been a constant…

Matina Marki Tillman is a born and raised Greek, currently living in Connecticut. Her culture combined with her university background in Greek Medieval and Modern Literature and Poetry has been a constant source of inspiration…

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